Scheduling & Rostering

Build the roster around the work that needs to happen.

Create recurring and one-off shifts, respond to variable demand, see coverage gaps, review candidate context and publish the roster in one connected workflow.

Request a Demo See the workflow

Illustrative product view

Terminal operations · Week 14

Required 3Filled 2Vacant 1

Weekly roster with one open crane operator shift on Wednesday night
	Mon 14	Tue 15	Wed 16	Thu 17	Fri 18
A. MorganCrane operator	06–14	06–14	06–14	RDO	14–22
L. PatelShift supervisor	14–22	14–22	14–22	14–22	—
VacancyCrane operator	—	—	22–06	—	—

Wed 22–06 requires one crane operatorOpen as vacancy

Candidate context

N. Hale

Consider

AvailableQualifiedRules clear

S. Chen

Review

Qualification matched · availability request pending

Ready for assignment review

One connected roster workflow

Shape the work. Fill the gaps. Publish the outcome.

RASP supports the practical steps roster managers move through every day, while keeping draft planning separate from what employees can see.

01
Shape
Create one-off shifts, generate recurring work or build bulk labour from demand.
02
Cover
Compare configured staffing requirements with filled and vacant coverage.
03
Assign
Review availability, qualifications, fatigue information and relevant warnings.
04
Publish
Validate selected work and make published shifts visible to the appropriate people.

01 · Flexible roster building

Start with the demand or pattern. Adjust as the operation changes.

Create work from changing labour demand or recurring employee patterns. Add one-off shifts and adjust the roster directly on the board.

Bill of Labour

Use shift templates to create labour in bulk as demand changes, then review and adjust the generated work on the roster.

Generate recurring shifts from employee work patterns
Create assigned or vacant draft shifts for one-off work
Move, copy and edit shifts on the board
Organise board views around the work

Draft shifts stay in the planning workspace until they are published for employees.

Pattern-to-board view

Four on · three off

Mon

06:00–14:00

Tue

06:00–14:00

Wed · Edited

20:00–04:00

Thu

22:00–06:00

Recurring work can still be adjusted for the operating need.

02 · Minimum staffing

See what is required, what is filled and what is still open.

Set the minimum staffing needed by time, location, team, role or skill. RASP shows whether published assigned shifts meet the requirement and lets you turn a gap into a vacancy.

Minimum staffing view

Wed 16 · Night shift

1 gap

Crane operators

Required 3Filled 2Vacant 1

Lashing crew

Required 6Filled 6Covered

Supervisor

Required 1Filled 1Covered

Open a visible gap as a vacancy and continue the assignment workflow.

Headline coverage counts matching published assigned shifts. Draft assignments and vacancies remain visible for planning, but do not count as covered.

Define the requirement

Set the headcount needed by time, location, team, role or skill.

Read the position

See the requirement, published coverage and any remaining gap.

Resolve the gap

Turn a visible gap into a vacancy and continue the assignment workflow.

Candidate view

Assign crane operator · Wed 22–06

N. Hale

Availability
AvailableQualification
MatchedRules
ClearFatigue
ClearConsider

S. Chen

Availability
PendingQualification
MatchedRules
ReviewFatigue
ClearReview

J. Okafor

Availability
ClashQualification
MatchedRules
ClearFatigue
ClearUnavailable

See the reason behind each candidate signal.

03 · Assignment context

Choose a person with the reasons in view.

Review availability, qualifications, scheduling rules and fatigue information when assigning a shift.

Autofill selected vacancies

Assign vacant shifts in bulk using employee priority, availability, qualifications, fatigue and scheduling rules. Review the result and resolve anything left open.

See overlapping work, leave, RDOs and other availability clashes
Review qualifications and any override before assignment
Keep scheduling rules and fatigue information distinct
Assign a person directly when judgement is needed

See a scheduling decision in RASP

Roster maintenance

Change more than one shift without losing control of the result.

Select the work that needs attention, apply the appropriate bulk action, and review relevant validation before saving or publishing the change.

Multi-select actions

12 selectedBulk editSwapPublishNotify

Review before commitRelevant validation runs against the changed context.

04 · From plan to shared roster

Publish the work people should rely on.

Publish valid assigned shifts so employees and roster viewers can see the current plan. Blocking rules prevent invalid work from being published.

Publish selected assigned shifts after reviewing warnings and conflicts
Keep draft work on the Admin shift board
Publish changes into employee and team views
Notify employees assigned to selected shifts

Draft to published

Admin shift board

Draft

Wed 16

N. Hale · 22:00–06:00

Planning users only

Publish

Employee calendar

Published

Wed 16

Night shift · 22:00–06:00

Visible to assigned employee

Open work and communication

Ask, offer, publish and notify with purpose.

Availability Requests and Shift Offers solve different staffing questions. Publishing and notifying happen after the work has been assigned.

Availability Requests

Ask whether selected employees are available before choosing who gets the shift. A response informs the decision but does not assign the work.

Shift Offers

Offer open work to selected employees after assessing candidates. Employees can accept or decline remotely, giving the scheduler a clear response to act on.

Publish

Make assigned shifts visible to employees and others who rely on the published roster.

Notify

Send roster information to employees assigned to the selected shifts.

Connected platform

Scheduling decisions are stronger with the right workforce context.

Request a demo

Follow a roster from open coverage to published work.

See how RASP helps your team shape shifts, identify gaps, assess candidates and publish a roster that reflects the operation.

Request a Demo Explore the Platform

Build the roster around the work that needs to happen.

Shape the work. Fill the gaps. Publish the outcome.

Shape

Cover

Assign

Publish

Start with the demand or pattern. Adjust as the operation changes.

See what is required, what is filled and what is still open.

Define the requirement

Read the position

Resolve the gap

Choose a person with the reasons in view.

Change more than one shift without losing control of the result.

Publish the work people should rely on.

Ask, offer, publish and notify with purpose.

Availability Requests

Shift Offers

Publish

Notify

Scheduling decisions are stronger with the right workforce context.

Leave & Availability

Qualifications & Eligibility

Fatigue Management

Follow a roster from open coverage to published work.